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How to sign a document in Microsoft Word

We will demonstrate How to sign a document in Microsoft Word, so that you may give the recipients of the document the comfort of knowing it is authentic.

Just signing your name at the conclusion of a Word document is the kind of sloppy look that opens the door to forgery. You may back your signature by utilizing the signature tool in Word, and then follow these steps to make your signature appear more professional.

The digital certificates contained with these documents serve as assurance to the reader that the signature included is authentic. The purchase of digital certificates from authorized Microsoft partners provides the best guarantee that the document was not signed by a machine. We want to go about showing you how to make a digital certificate yourself on your own PC rather than doing it for you.

This can at least confirm to the recipients that your signed documents are coming from the same source. So, creating a digital certificate and signing a Word document are both things you can accomplish, here's how.

Step by Step guide How to sign a document in Microsoft Word

  • If you have installed the 64-bit version of Microsoft Office, simply head to C:\Program Files (x86)\Microsoft Office\root\, or C:\Program Files\Microsoft Office\root\Office16.
  • Find and open the "SELFCERT" executable.
  • When you create your digital certificate, a “Create Digital Certificate” dialogue box will display. Enter a name for your certificate and Click Ok
  • When you launch SelfCert, a “SelfCert Success” dialogue box will appear. That's OK.
  • Do either of the following: Sign in to Word, if you are presently working on a project. Save the document, if you are not. Select the “Insert” toolbar's “Signature Line” option from the drop-down menu.
  • To submit a signature, provide your name, work title, and contact information, such as your printed name, under "Signature." To accept these changes, click “OK.”
  • Black signature line will appear in the document. Select “Sign” from the right-click menu.
  • It will ask you to save in give format if document is not already saved if document is saved it will go to next step.
  • You have two options for signing your Word document: either select "Select Image" to insert a digital image of your handwritten signature, or type your name next to the "X" symbol. Whether you are logged in or not, type your signature and then click “Sign” to add it.

In addition, your digital certificate is selected in the signature verification box. This means your signature will be using this certificate's digital signature.

When you are prompted with a dialogue box to sign your document, choose “Yes” to sign it even though your certificate cannot be confirmed.

To ensure that your document is saved as “final,” you can add your signature by selecting “Sign.” When you're finished with the document, it's best to only sign the document once you're good to go.

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